Finance/Reporting Assistant - Thessaloniki

Job Title: Finance/Reporting Assistant
Department: Operations
Location: Thessaloniki, Northern Greece
Period: ASAP – 31.12.2019

Background/ASB Summary:

The “Arbeiter-Samariter-Bund Deutschland (ASB)” is a German aid and welfare organization with more than 300 branches at national, regional, district and municipal level all over Germany. More than 1.2 million members provide a broad social basis for our organization and more than 20,000 employees as well as over 17,000 volunteers form part of the ASB ensuring a high level of quality in areas such as rescue services, civil protection and social services. Since its foundation in 1888, the ASB has acted as a politically and denominationally independent association ensuring a high level of continuity and reliability.

ASB Foreign Aid Department provides both direct emergency relief to people hit by man-made or natural disasters and longer-term rehabilitation measures designed to promote recovery and to rapidly help restore the livelihood of refugees, internally displaced persons and other vulnerable people. ASB currently has a portfolio of more than 50 relief, rehabilitation, development and DRR projects in countries like Niger, Nicaragua, Serbia, Bosnia and Herzegovina, Indonesia, Nepal, Haiti, Georgia, Ukraine, Iraq and Greece.

ASB Greece:

ASB started its activities in Greece in March 2016, focusing on the provision of Humanitarian Aid to refugees/migrants. In 2017 ASB Greece built the technical facilities and shelters for the Diavata camp. In 2018, ASB Greece acquired three accommodation sites in the Epirus Region (Katsikas, Filippiada and Doliana). In 2019, ASB with the funding of the Directorate - General for Migration and Home Affairs of the European Union (DG HOME) and in coordination with IOM is implementing the "Improving the Greek Reception System Through Site Management Support and Targeted Interventions in Long - Term Accommodation Sites" project. The project focuses on Site Management Support (SMS) services and includes Protection and Non-Formal Education. The ASB country office is based in Thessaloniki, while the Epirus regional office is in Ioannina.

Job Overview / Summary:

The Finance/Reporting Assistant supports the finance department, which is part of operations, and reports towards the Finance Manager in Thessaloniki. S/he is an essential part of the team and under the supervision of the Finance Manager is expected to assist in Reporting, accountancy, budget management and various other administrative tasks.

Tasks and Responsibilities:

• Assisting in the preparation of financial reports and financial statements;
• Assisting in the communication and delivery of documents and invoices to the Donors and to the Fiscal Accountant.
• Assisting in the efficient budgetary control for the programmes, in line with financial rules and regulations and donor requirements;
• Collect and enter data for various financial spreadsheets;
• Update of ASB entries system with payments and receipts according ASB procedures.
• Checking, input and reconciliation of accounts and of Bank Statements;
• Prepare of payment requests, bank transfers and cash payments;
• All other duties as assigned by the Finance Manager.

Specific Tasks

Logistics

• Coordinate Purchase Requests and checks the relevant budget lines;
• Coordinates with logistics the payment of vendors after goods and services have been delivered.

Human Resources

• Coordinate with the Human Resources Manager the reconciliation of discrepancies or errors identified.

Other

• During his/her work, uphold all relevant ASB standards, codes of conduct, and humanitarian principles;
• Act in a way that is sensitive to gender, protection, the environment and other important cross-cutting concerns;
• Fully comply with the ASB safety and security procedures.

This job description is not an exhaustive list of the skills, effort, duties and responsibilities associated with position. All staff of ASB is expected to be flexible and contribute constructively towards achieving the goals of ASB in Greece.

Reports to:

Finance Manager in Thessaloniki.

Requirements:

• Completed high school education or higher, finance, business or other related study;
• Minimum three (3) years of professional work experience, with at least two (2) year of experience working with NGOs;
• Excellent interpersonal and teamwork skills, flexible and wide understanding of the community’s needs;
• Greek National, or legally allowed to work in Greece;
• Spoken and written fluency Greek and English, other languages would be an asset;
• Patience, a ‘can-do’ mentality and a good sense of humour;
• Strong IT-skills in excel and word and accounting software such as FundTrack;
• Ability to work independently and efficiently
• Openness to accept ASB’s Greece working values, such as:

1. Open, Honest and Professional Relationships
2. On time, Open and clear horizontally and vertically communication
3. Transparency
4. Integrity
5. Positive Team Work
6. Productive attitude to excellence
7. Recognition and rewarding
8. Pride for the Humanitarian Orientation
9. Willingness for the extra mile
10. Collaboration for professional evolution, training and learning

Benefits:

• Standard twenty-four days of paid leave per year (plus seniority legal additions);
• Extra private life and accident insurance;
• Relocation accommodation bonus, 7 days if applicable to the position
• Organizational phone, with monthly credit;
• Transportation to and from work, with an organizational mini bus;

Base of position: Thessaloniki, Greece

Length of contract: Till the end of the year

9. How to apply:

All interested parties are requested to submit their CV and Cover Letter in English to the following address: hr@asb.gr clearly stating the “ FIN-ASS/SKG” on the subject field.

The deadline for application submission is September 26th 2019 at 23:59 hrs.

By applying to this Job Advertisement, the applicant concedes that ASB Greece will manage any data provided by her/ him until the end of this process and only.

If the applicant wishes for the data to be kept for a period of 6 months, in order to be included in other similar recruitment process, should be clearly stated in the application email by copying the exact following:

“ I concede and allow ASB Greece to keep the documents/ files and data included in them, for a period of 6 months, starting from the date of dispatch, and in order to be used only for the purpose of further recruitment that I might be suitable. I have the right to recall this consent at any point, by sending a written application in the form of email to hr@asb.gr ”.

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